Frequently Asked Questions

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Last Updated: 06/10/20

Registration

Why wasn’t Plant Biology 2020 canceled?

We feel that the research, education, and networking opportunities offered by the Plant Biology conference are too important to our members and community to cancel entirely.

Will Plant Biology go back to DC? How does this affect future conferences?

We are excited to be working with the Wardman Park Marriott in hopes to return to DC for our next open year.

I’m already registered - now what?

Our registration team will be reaching out to determine if and how you’d like to be registered for the Plant Biology Worldwide Summit. This is your opportunity to upgrade to a group registration! The deadline for response is Friday, June 5, at which point we will begin transferring registrations and processing full or partial refunds as applicable.

How can I cancel my Marriott Wardman Park hotel room reservation?

If you booked within the discounted block, your reservation will be canceled automatically and you will receive notification of the cancellation. No fees will be charged regarding your hotel cancellation. No action is required on your part.

Are you refunding flight or other travel costs?

No, we will not refund individual travel costs. We suggest that you contact your airline to investigate the cancellation options available to you. If you purchased travel insurance, please contact your provider for information and next steps. We apologize for any inconvenience this may cause.

What does the one day rate include?

The new one day rate will include one day’s worth of sessions, plus access to networking, posters, and exhibitors.

I’m interested in the group rate, how does this work?

Up to 39 people from the same organization (regardless of membership status) can be registered together at a highly discounted rate. At the time of registration, all names must be provided, along with each person’s organization, address, phone number and email. Each person gets their own account to the virtual platform for networking, attending sessions, etc. and we encourage you to continue conversations offline with your group. For groups larger than 39 please contact jean@aspb.org.

What if I register for Plant Biology Worldwide and am later unable to participate?

The content will be able to be viewed on demand for a year. However, requests for refunds will be honored only if received in writing to pbregistration@aspb.org on or before Friday, July 10, 2020. A $50 processing fee will apply to all cancelled registrations. There will be no refunds for requests received after the deadline. 

For groups, cancellations are not accepted but substitutions can be made up until access codes are sent out.  You can make a substitution by emailing pbregistration@aspb.org.

Attendance

What do I need to attend virtually?

You will need access to an updated internet browser and good internet connection. Sessions will be viewable on a phone, tablet or computer. The best experience will be on a Google Chrome internet browser with a minimum internet speed connection of 2MB/s upload/download.

Will recorded versions of the talks be available?

Registered attendees at the standard or group rates will have access to all talks on-demand after their original session time. These can be accessed for up to a year after the conference.

I’m looking for a job-- what does PB20 offer for me?

We are planning a Virtual Career Fair as well as many other career development activities you can take part in.

I’m looking to hire someone-- what does PB20 offer for me?

Employers will also be invited to participate in the Virtual Career Fair.

What time zone will the conference schedule be in?

The schedule will be in Eastern Time (ET). However, we will be re-broadcasting the plenary symposium at 8:00 pm ET in order to reach as many people and time zones as possible. All content will be available on-demand for watching at your leisure if you are not able to attend live.

Abstracts and Posters

What is a virtual poster?

It’s all online and digital. You will be able to login and view virtual posters from any internet-connected computer. Poster presenters are able to include high resolution images, high definition videos, sound files, and links to external web resources. You can add as much text and media content as you need to present your research with the detail it deserves. During the conference, you will be able to attend poster hours and live chat with presenters, or email them to coordinate individual meeting times and ask questions.

My research is not at the place I expected and I’m not ready to submit an abstract. What do I do?

We understand, that’s why we are introducing the ability to continue to edit your abstracts until the submission deadline.  This is also another advantage of the virtual posters, you will be able to make real time updates to the research or data shared on the poster, even during the conference.

Can I cancel my abstract that I’ve already submitted?

Yes, please email cpumphrey@conferencemanagers.com by June 5th in order to withdraw your abstract submission. This means you will not be able to create a virtual poster and your abstract will not be included in any of the conference materials.

As a speaker, how will my presentation and research be protected?

Our platform provides several options to secure data. We are working with them to determine the best option and will be providing more information on this here.

When do I need to submit my abstract by?

July 12, 2020 is the deadline for poster abstract submissions to be included in the iPoster gallery. Primary poster presenters must be registered for the conference. This will be the LAST DAY to submit an abstract. Submissions will cut off at 11:59 PM EST.

Exhibits

What are the exhibit and sponsorship virtual options?

For sponsorship and exhibit information click here.  If you have any questions please contact Deanne Rockola Altman at aspb@sponsorshipboost.com.

What are the virtual options for sponsors?

The Virtual Sponsorship Prospectus is available here. For more information please contact Deanne Rockola Altman at aspb@sponsorshipboost.com.

What if I don’t want to participate virtually, can I get a full refund or transfer my sponsorship/exhibitor fees to next year?

Yes, you have 2 options: you can either transfer your sponsorship/exhibitor fees to 2021 or you can receive a full refund.

Will exhibitors and sponsors still receive complimentary registrations for the virtual event?

Benefits will remain similar to the virtual event. If you have any questions please contact Deanne Rockola Altman at aspb@sponsorshipboost.com.

When will onsite sales for 2021 take place? How will I be able to select my booth?

We will hold signups for the 2021 meeting online and by phone soon after the PB Worldwide Summit. Sponsor First Right Of Refusals will likely be emailed in September 2020.